1. Information We Collect

Tororo Mixed Secondary School Library Management System collects the following information:

1.1 Personal Information

• Account Information: Full name, email address, class/grade level
• Profile Data: Profile pictures, academic information
• Contact Information: Email address for communication and notifications

1.2 Usage Information

• Reading Activity: Books viewed, downloaded, and reading history
• System Usage: Login times, session duration, feature usage
• Device Information: Browser type, device type, IP address (anonymized)

2. How We Use Your Information

We use the collected information for the following purposes:

• Service Provision: To provide access to the digital library and educational resources
• Account Management: To create and maintain your user account
• Personalization: To recommend relevant books and content based on your academic level
• Analytics: To improve our services and understand usage patterns
• Communication: To send important updates and notifications about the system
• Security: To protect against unauthorized access and maintain system security

3. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

• School Administration: With authorized school staff for educational purposes
• Legal Requirements: When required by law or to protect our rights
• Service Providers: With trusted third-party services that help us operate the system (hosting, security)
• Consent: When you explicitly consent to sharing your information

4. Data Security

We implement appropriate security measures to protect your information:

• Encryption: Data is encrypted in transit and at rest
• Access Controls: Limited access to personal information on a need-to-know basis
• Regular Updates: Security measures are regularly reviewed and updated
• Secure Servers: Information is stored on secure, monitored servers

5. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and associated data
• Portability: Export your data in a machine-readable format
• Objection: Object to certain uses of your information

6. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations:

• Active Accounts: Information is retained while your account is active
• Inactive Accounts: Data may be deleted after 2 years of inactivity
• Legal Requirements: Some information may be retained longer for legal compliance
• Academic Records: Educational data may be retained for longer periods as required by school policy

7. Cookies and Tracking

We use cookies and similar technologies to:

• Remember your login status and preferences
• Analyze system usage and performance
• Provide personalized content and recommendations
• Ensure system security and prevent fraud

You can control cookie settings through your browser preferences.

8. Children's Privacy

Our system is designed for educational use by students. We take special care to protect the privacy of minors:

• We only collect information necessary for educational purposes
• Parental consent may be required for students under 13
• We do not knowingly collect information from children without appropriate consent
• Students' information is protected with additional security measures

9. Changes to This Policy

We may update this privacy policy from time to time. When we do:

• We will notify users of significant changes via email or system notification
• The updated policy will be posted on this page with a new "Last updated" date
• Continued use of the system after changes constitutes acceptance of the new policy

10. Contact Information

If you have questions about this privacy policy or our data practices, please contact us: